Greetings are recorded by accessing the Administrator's Mailbox from any internal telephone. Access to the mailbox requires a passcode.
Note: If you download a system or RAD greeting while someone is recording the same greeting from a phone, the recorded greeting is replaced by the uploaded greeting after all voice mail ports become idle.
To record system greetings:
Press [4] for the System Greetings menu.
Select the desired greeting set:
for the Primary Greeting set, press [1]
for Alternate Greeting sets 2 to 8, press [2], [3], [4], [5], [6], [7] or [8]
for Alternate Greeting set 9 (if Voice Mail Hospitality/PMS is disabled) OR the Guest Login greeting (if Voice Mail Hospitality/PMS is enabled), press [9]
Select the desired greeting type (does not apply to Guest Login greeting):
for the Business Open greeting, press [1]
for the Business Closed greeting, press [2]
for the Temporary greeting, press [3]
for the Bilingual Welcome greeting (if the system is bilingual), press [4]
If you are recording a temporary greeting, enter the number of days you want the greeting to play, as a 2-digit number between 01 and 99. If you enter 00, the temporary greeting is canceled.
If you have a bilingual system, select the language of the greeting (this does not apply to the Bilingual Welcome greeting):
for the default language, press [1]
for the alternate language, press [2]
Record the greeting, speaking
clearly into a handset. Do not use handsfree to record a greeting.
You can use the following example as a guide:
"Thank you for calling ABC Industries. If you know the number
of the person you are calling, enter it now. For a company directory,
press 9. For assistance, press 0 or hold for the operator. To repeat this
menu's options, press 3."
Note: The maximum greeting length is three minutes.
For tips and additional examples on recording greetings, see Tips for recording system greetings.
Press any key to stop recording.
After recording, select
one of the following options:
[1] Accept
[2] Review
[3] Re-record
[*] Cancel
To record RAD greetings:
Press [8] for the Recorded Announcements menu.
Press [1] to record a greeting.
Select the number of the
RAD greeting to record (001-200).
If the selected RAD greeting already exists, you will hear it along
with prompts to [1] accept, [2] review or [3]
re-record it.
Record the greeting, speaking clearly into a handset. Do not use handsfree to record a greeting.
Follow the voice prompts to record each additional greeting.
